Process & Transparency

Policy Changelog

  • Last updated: 
  • Effective: 
  • ~4 min read
  • Process & Transparency

This page is the log of every change to KVOKA's legal policies. Every update gets logged with a date and a short description. The principle is simple: if we change the rules, you should know what changed and when.

 Table of contents (6 sections)

1. Why we publish a changelog

In plain English: Transparency. You should know what changed in policies that apply to you, and when.

Legal policies shouldn't be a black box that changes quietly. We publish this changelog for the same reasons open-source projects publish theirs:

  • Trust. You see not just the final text but the history of how it got there.
  • Accountability. If we changed something material (a new subprocessor, new terms), it can't be quietly forgotten.
  • Convenience. If you signed with us a year ago, it's easier to see what's different now.
  • Regulatory. GDPR and CCPA require us to notify of material changes to data processing. A changelog is the standard way.

2. How we publish changes

In plain English: Each change is a separate entry with date, page, and short description. Material ones are flagged.

Entry format:

  • Date — when the change took effect.
  • Page — which policy was updated.
  • Description — what changed, in 1-3 sentences.
  • Type — minor (typography, wording fixes) or major (new subprocessor, new data categories, change of rights).

Material changes that require consent or notice:

  • Active business clients get an email 30 days ahead.
  • All site visitors may see a notice in the cookie banner or on the policy page itself.

3. Subscribe to updates

In plain English: Active clients get an email on material changes. Anyone can message us or bookmark this page.

Ways to stay in the loop:

  • Active KVOKA business clients — auto-receive an email when material changes ship.
  • Message us anytime — ask Maks on WhatsApp / Telegram to be flagged when a specific policy changes.
  • Manual watch — bookmark this page and check back; the date at the top of each policy always reflects the latest version.

4. Change log

In plain English: Reverse chronological — newest at the top.

All entries in reverse chronological order (newest first).

2026-05-27 — Initial publication of the legal section

  • All policies: first public version of 22 KVOKA legal documents. Includes Privacy Policy, Terms of Service, Cookie Policy, Refund Policy, Warranty Policy, DMCA Policy, Acceptable Use Policy, IP / Content Ownership, Anti-Discrimination Policy, Security Practices, Accessibility Statement, AI Use Disclosure, Company & Contact, Subprocessor List, Cookies Inventory, DPA template, Do Not Sell My PI, Data Deletion Request, Legal Sitemap, Policy Changelog, and related pages.
  • Type: Initial publication. Material.
  • Applies to all new clients starting on this date.

2026-05-27 — Privacy Policy

  • CCPA / CPRA section added and brought up to date (Right to Correct, Right to Limit Sensitive PI).
  • PIPEDA / Quebec Law 25 section added.
  • Cross-border transfer language updated for Schrems II SCCs.
  • Type: Major. Active clients notified.

2026-05-27 — Subprocessor List

  • Added Anthropic (Claude) and OpenAI (ChatGPT) as AI subprocessors with an explicit note that no client PII flows to them.
  • Type: Major (new subprocessors). 30-day notice given.

2026-05-27 — Cookie Policy + Cookies Inventory

  • Cookies Inventory (new page) published as the detailed technical inventory of every cookie / localStorage entry.
  • Cookie Policy simplified; it now points to Cookies Inventory for the technical detail.
  • Type: Minor (structural reorganization; substantive content unchanged).

2026-05-27 — AI Use Disclosure (new page)

  • Published the public AI tool disclosure page (Claude, ChatGPT, GitHub Copilot, Midjourney) covering studio workflow.
  • Includes a section on client data protection and opt-out options.
  • Type: Major (new page, applies to all active projects).

5. Viewing past versions

In plain English: We keep past versions on file. Need the exact prior version? Message us and we'll send it.

We keep past policy versions on file:

  • Every document shows its effective date and last-updated date in the page hero.
  • If you need the exact prior version — for example, the terms in force when you signed with us — message us and we'll send it.

6. Contact

In plain English: WhatsApp / Telegram / email. Questions about specific changes — priority.

If you have a question about a specific policy change, or you want to object to a change that affects you as a KVOKA client:

For active clients: if you object to a material change (new subprocessor, new terms) — you have 30 days from notification to:

  • Propose an alternative.
  • Request a transitional regime (new rules apply from your next project, not the current one).
  • Terminate the contract with a refund for the unworked portion.
Privacy Privacy Policy Full privacy policy List Subprocessors Subprocessor list Cookies Cookies Inventory Detailed cookie table A11y Accessibility WCAG 2.1 AA AI AI Use Disclosure AI tool use Security Security Practices Data protection

Question about a policy change?

Message Maks with subject [Policy] — priority queue. Active clients can object within 30 days.

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